---
title: Author/Role
description: imrchnt knowledge base
---
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# Author/Role
Within the Product Properties screen you will a Detail section that has the Author name and role associated to the item.
If there is only one author (as will usually be the case), only one row will display.
If there are two authors, two rows will display, and so on.
Within this section there are two fields:
**Author Name**
**Role -** for the majority of titles, Role will equal Author. However allowing for a role to be assigned lets us search for titles by Authors and their roles. This comes in most handy for Illustrated items where there is an Author and an Illustrator.
- e.g. you can add Quentin Blake to Roald Dahl titles with Roald Dahl assigned the Role of Author, and Quentin Blake the Role of Illustrator.
- If the Author you are trying to add to the item is not in the system you will need to add them from the Find Author window by clicking on the ***New*** button.
- The Short Name is what will appear on the Product Properties screen.
- We suggest the Short Name be LAST NAME, FIRST NAME (not so short is it).
To change the **Author Name** or **Role:**
- You can either key in new data directly and press Enter
- or click on the binoculars icon to the right of each field.
- This calls up the Finder window for the field you selected
- Find the author/role you want and double click on it.
To delete an author from the selected product:
- Click on the arrow to the left of the row you want deleted
- The row will be highlighted yellow.
- Right click on the arrow
- Select Delete Row.
- A prompt appears, asking you if you want to delete the row.
- Select ***Yes***
- The row is deleted
You can sort multiple rows of Author/Role:
- Click on the arrow to the left of the row.
- The row is highlighter yellow.
- Right click the arrow.
- Select Move Up or Move Down.
- The row is moved up one level or down one level, depending on what you chose.
You can undo a change you just made within the Author Role Box:
- Select Edit from the Menu Bar
- Select Undo
- A prompt will appear
- To complete the Undo, select Yes.
*\*\*\*Important: You cannot undo a change once the change has been saved.*
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